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There is a myriad of intranet software available, and it becomes difficult to choose which one meets your need and requirement. Finding the best intranet software can be a tedious task. But how do you decide which software is best suited for you?
In this blog, we're going to look at what you need keep in mind when choosing the best intranet software. We also give you some of our expert tips on how to choose the best intranet platform for your organization.
To decide initially what you need from your intranet software, here are some questions to ask yourself:
All of these questions will help determine which system is best suited for your business needs.
Also check out reviews from other companies that use similar systems. If possible, talk with other people using the same type of software and ask them about their experiences with it so far. This will give you an idea of whether or not this system will work well with your company culture.
There are so many companies that promise to deliver the next big thing and make your work life easier, but sadly their products may fall short of what you really need. There are software solutions out there that will meet your intranet needs, you just have to do your due diligence when looking for one.
Firstly, ensure you have a clear list of business objectives to evaluate best intranet vendors against such as increase productivity, enhance employee engagement, improve teamwork.
The needs of your organization are going to determine which intranet software would be best and most useful for your workplace. Here are 6 key points that are important to take into consideration:
Engage your employees to understand what they want and need from an intranet solution. You could get them to complete a short survey covering:
Make sure to ask these 15 questions to your intranet vendor
The intranet solution may offer a variety of features, but you need to keep in mind how relevant they are for your organization. Will it meet your requirements like for example improving collaboration, communication, engagement? Will it meet the user’s needs? Usability is essential to the user experience. How easy to use are the intranet features? Your intranet needs to be intuitive, simple and accessible, otherwise people won’t be engaged and end up not using it. A waste of the investment!
Ask your employees what they need to get their work done and make sure the features your intranet solution provides, meet those requirements. Only then your intranet will be a success.
What other tools, such as Microsoft Teams, are you already using in the workplace? Is integration supported with your intranet platform? Integration can be a great plus to your intranet solution to improve the employee experience. Switching between lots of different tools can be very time consuming and difficult to have a clear overview. Accessing your different applications from one place is much easier. An intranet solution that allows integrations with your tools is an important factor to consider.
When deciding whether to use a custom build intranet solution or not, keep in mind the following points:
A successful intranet should cover the 5 C’s:
Companies looking for the best intranet software that combines knowledge management, intranet capabilities, as well as collaboration and communication, Atlas Digital Workplace is the most comprehensive and user-friendly solution for the digital workforce. Fully integrated with Microsoft Office 365, Atlas offers intranet, knowledge management, collaboration, governance & provisioning and AI capabilities, giving you a powerful, all-in-one digital platform.
Atlas is also highly customizable; users can include add-ons such as APEX (enhanced automation) or ConneX Studio, a tool that allows users to create their own line-of-business templates to best suit their organization. With the familiarity of Microsoft Office technology, as well as its innovative customization options, Atlas is the best intranet platform for digital businesses.
Erin Evans (Korn Ferry International – Senior Director, Strategy and Collective Intelligence) reveals what it takes to create an award-winning, business-critical digital workspace for communication, collaboration and knowledge.
Recorded Webinar: Our NNG Story: How to build an award-winning digital workspace
ClearBox Consulting has released their recent report, featuring Atlas among a list of the top 20 vendors in the space.
"Atlas sits squarely on top of Microsoft 365 and is legitimately pitched as being a ‘digital workplace’ platform, rather than just an intranet... Atlas offers some very valuable tools that set it apart from the competition."