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Staggering Microsoft 365 Usage Stats Signal a Wake-up Call


From the stage at the recent Microsoft 365 Conference held in Orlando, Microsoft released some staggering new usage metrics for its Microsoft 365 productivity cloud. These numbers underscore how rapidly the tech landscape is scaling to previously unimaginable heights and should make knowledge managers and IT professionals take notice.  

Microsoft Teams Building a Foundation for the Future1. First up, there are now more than 320 Million Monthly Active Users of Microsoft Teams- with over 75% of those users on the "New" Teams experience, Microsoft's team collaboration platform is seeing absolutely massive adoption and usage.  


What this means:  Teams has become the new hub and lifeblood for how work together. However, employees struggle to use Teams for more than online meetings and chat.  Additional ‘knowledge’ tools are needed to help employees take advantage of the organization’s collective knowledge to fully leverage what Teams and Microsoft 365 offer.  


2. A mind-bending 2.5 billion files per day are being uploaded, shared, and collaborated on across Microsoft 365. This is a ringing endorsement of how today’s organizations are embracing the cloud for file storage, editing, and sharing.   

What this means: For the modern workplace, this kind of scale means grappling with unprecedented complexity when it comes to cloud storage, security, governance, and compliance.  That’s why it is critical to equip employees with the tools to help them capture and classify content so that it can be found by colleagues, while respecting organizational policies for governance and accessibility.  


3. 500,000 New SharePoint Sites Per Day - Half a million new SharePoint team sites and communication sites are being spun up daily across Microsoft's cloud.  

What this means: SharePoint is still the bedrock content service and document management backbone for the Microsoft 365 cloud.  This growth will keep knowledge managers very busy thinking through site provisioning, lifecycle management, permissions modeling and content org strategies. Tools are needed to empower employees to securely create their own workspaces for respective domains. These workspaces need to conform to organizational policies for governance, compliance and permissions. 


4. Microsoft now has a staggering 11 exabytes (11 million terabytes) of storage capacity built out for its cloud in its global datacentres. To put that in perspective, 11 exabytes is roughly 110,000 years of 4k video.   


What this means: This capability demonstrates nearly infinite storage scalability to the Microsoft 365 cloud.  For today’s modern workplace, this means thinking about scale. As AI starts to take off, organizations will be better poised to leverage existing data and will undeniably create exponentially more content using generative AI capabilities. 



The immense size and rapid scaling of Microsoft's cloud capabilities present vast new opportunities and challenges for organizations. To truly maximize your Microsoft 365 investment in this evolving landscape, you will need to embrace an intelligent knowledge platform like Atlas.  These platforms make it easy for employees to capture, classify, share content and expertise, and exploit AI-capabilities to get work done seamlessly within Microsoft 365.


To learn how Atlas can help you turn Microsoft 365 into a knowledge platform to drive your business forward, schedule a brief 15 minute demo today.

Eliminate information chaos and unlock the true potential of knowledge



The Atlas Intelligent Knowledge Platform enables better ways of working for the Microsoft 365 enterprise.

Book a demo to see how Atlas can help:

  • Bring order and control to Microsoft 365 sprawl
  • Provide knowledge for the many, not the few
  • Turn Microsoft Teams into Teams+
  • Consolidate your technology by combining intranet, collaboration and knowledge management in a single platform




Author bio

Gabriel Karawani

Gabriel Karawani

Gabriel is Co-Founder of ClearPeople, responsible for the overall technical and Atlas Intelligent Knowledge Platform vision. He works closely with colleagues at Microsoft on roadmap alignment and innovative Content AI Services programs such as Microsoft Viva Topics and SharePoint Premium (previously known as Syntex). Gabriel was part of Microsoft's partner program for Project Cortex.

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