Shoosmiths is a major UK law firm with 10 offices across the UK. With 139 partners and more than 800 lawyers and legal advisers, the law firm were using a Document Management System which was no longer fit for purpose – it was taking lots of time for employees to store, locate, share and collaborate on documents which was impacting on the businesses productivity.
Microsoft SharePoint was the platform of choice for Shoosmiths’ new document management system. It was regarded as a leading-edge solution for Shoosmiths having leveraged learnings from other industries around document management rather than relying on incumbent providers within the legal sector only.
Shoosmiths were also able to effectively take advantage of SharePoint’s support for Remote Blob Storage (RBS) by using Metalogix’s StoragePoint, reducing the SQL server database storage capacity requirements significantly, while allowing for a tiered storage management infrastructure.
It was an important requirement that the project did not disrupt Shoosmiths’ operations and to maintain Business as Usual during the system upgrade, ClearPeople adapted the MacroView DMF (Document Management Framework) solution. This allowed us to match the previous functionality of the incumbent DM platform so that users were able to achieve the same user experience they were used to having without the need for formal training. This inclusion of MacroView DMF as part of the overall solution delivered tight integration with the Microsoft Office suite, and in particular MS Outlook, for efficient email management.
The solution has not only made the retrieval and storage of documents and emails intuitive and easy to administer meaning the time to find documents has been dramatically reduced, but it has also provided more consistency for the teams, standardising the way information is held and shared. The project triumphed at the Metalogix Best of Breed Awards, taking home the top prize for Agent of Change 2015 during Microsoft Ignite in Chicago. and was also DM Project of the Year at the Document Manager Awards
- Store, organise and locate documents and emails
- Ensure the consistency of documents and emails
- Manage metadata for documents and emails
- Help protect documents and emails from unauthorised access or use
“Throughout the project, the Shoosmiths and ClearPeople teams worked as one to develop and deploy an innovative solution which is a key element of Shoosmiths’ digital strategy, improving both internal efficiency and creating a platform for improving collaboration with and enhancing the services we provide to our clients.” Shoosmiths