Have a look at the difference…
BEFORE ☹
AFTER 😊
Sharing links in Microsoft Teams
You’ll then see two options for sharing a link: MS Teams and SharePoint.
What’s the difference?
Naturally, if you and your colleagues are working within Microsoft Teams and want to continue to do so, you’ll want to share the link that will direct and keep them within the Teams experience.
If you copy and paste the link under Microsoft Teams, it will take you directly to the file located within Teams (after first bringing you to the Teams browser version and prompting you to open the app to access the file). BUT, that Teams link you just copy and pasted is going to be one of the longest links you’ve seen this decade. It’ll look something like this:
If you copy and paste the file using SharePoint you’ll get a much cleaner looking link but this will direct users into SharePoint where the file is located, taking you outside the Teams experience. You probably don’t want the person you’re sending the link to to be directed to SharePoint when the rest of your team members, files, conversations and information are all in Teams.
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- First things first, copy & paste that really long Microsoft Teams link (not the SharePoint one)
- Start a conversation in Teams, then click the Format icon
located on the bottom left of your Teams conversation box. - Then click the Insert Link icon
. From here you can change the name of your link to whatever you want in the Text to Display box – just drop the Microsoft Teams link you copy & pasted earlier into the address box. - Click insert and you’re good to go!
Final result 😊
More useful Microsoft Teams shortcuts and tips
Get the most out of MS Teams
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