We recently hosted a seminar that discussed how Modern SharePoint can modernise your digital workspace. We explored the many benefits that Modern SharePoint has to offer and how it creates a direct impact, not only on the end user and authoring experience, but also on the customisation options that can be used.
But what exactly is the modern experience in SharePoint and how is it going to affect you and your intranet? What’s the difference between Classic and Modern SharePoint pages and can you use both? Do you even need to worry about Modern SharePoint if you’re currently using an older version?
Modern SharePoint is a new User Experience. This new User Experience occurs in:
- Modern Team Sites
- Modern list and library experiences
- Modern Site Pages
It is much more user-friendly and comes with better authoring capabilities. It is faster, completely responsive and works on multiple devices and browsers.
Here's our Top 10 Takeaways for Modern SharePoint
- Modern SharePoint is part of a greater ecosystem and it doesn’t stand alone. Together with Microsoft Teams, Office 365 Groups, Planner and more, it is the backbone of your digital workspace.
- You may want to (and it is possible to) run Modern and Classic SharePoint alongside each other, so that legacy, custom or complex SharePoint sites and applications can run in tandem with Modern SharePoint.
- The biggest single improvement reported by users is the vastly enhanced editorial process. The editorial experience has often been the downfall of good SharePoint adoption, so if you already use SharePoint, consider how you will reinvigorate users with this piece of good news.
- The long-standing approach to IA is challenged. Think of a much flatter architecture, tied together with Hub Sites and meta data for navigation and “virtual hierarchies.” So forget all you know about “sub-sites” in the Modern SharePoint world. Now everything is a top-level site (also known as a “Site Collection”). This naturally also impacts how you manage permissions.
- Hub Sites tie together the overall structure of Modern SharePoint and (can) improve the navigational experience. Further key improvements to Hub Sites are still being planned and rolled out. Do not design your modern IA based (only) on the current limitations.
- Best practice is to use a Communication Site as your principal Hub Site. There are three types of Communication Sites to choose from. ClearPeople suggest using a Topic based Communication Site as the Intranet Home Page experience (which should also be a Hub Site).
- Team Sites are not the same as Microsoft Teams. However, a Microsoft Team also creates a Team Site (while the reverse is not true).
- A Team Site in Modern SharePoint is ideal for collaboration and as the “landing area” for organisational teams to work together. They are designed as a place to create and manage content. Short term/timebound collaboration might take advantage of Microsoft Teams.
- Modern SharePoint Pages automatically provide a responsive user interface suitable for viewing on mobile devices. Make sure to use a “mobile-first” approach when working on your content strategy as more content is likely to be consumed on hand-held devices.
- Consider the opportunities of users working across the Office 365 suite. Use Flow to move or create content in relevant areas. Use crossworkload navigational tools (such as Group Explorer) to give the user a consistent experience from Modern SharePoint to Microsoft Teams, Yammer and other workloads.